Project schedule
Create and edit many project events in a table and connect them with the calendar and timelines
The project schedule is designed for projects with many dates. Rehearsals, setup, performances, guest appearances, and strike can be maintained in a table more quickly than through many separate calendar dialogs. Every row is a real calendar event, so changes immediately affect the main calendar and may also affect the project period and shift planning.
Depending on your configuration, the tab may be called Schedule or use a custom name. It must be enabled as a component of the project view.
Schedule, project calendar, or main calendar?
| View | Use it when … |
|---|---|
| Schedule | You want to enter or change many events for the same project quickly. |
| Project calendar | You only need this project in the familiar room/day view. |
| Main calendar | You need to assess occupancy, conflicts with other projects, and available rooms. |
Reading the table
Each row represents one event. Depending on the configuration and available width, it includes room, event type, event name, start and optional end date, start/end time or all-day status, series information, properties, description, timeline, and an action menu.
You can adjust column widths for your own workspace and hide descriptions to show more events at once.
Creating individual events
Events crossing midnight
If the end time is earlier than, or identical to, the start time, Artwork can place the end on the following day. Always verify the displayed end date for overnight and multi-day bookings.
Creating several events together
Prepare several rows for similar events and create them together—for example, a run of performances or several rehearsal days. Before saving, verify the room, event type, names, time and end date in every row and confirm which event types should determine the project period.
Editing existing events
Many values can be changed directly in the row; the action menu opens the full editor for more extensive details. In multi-edit mode, select several rows and apply shared values such as event type, name, date, start/end time, or deletion. Only enabled fields are applied; all other values remain intact.
Edit series deliberately
Editing a single occurrence creates an exception. Use the series action if the change should affect the complete series, and check whether a bulk deletion includes occurrences outside the visible period.
Event timelines
An event timeline describes its internal sequence, such as get-in, soundcheck, doors, performance, and strike. Add rows individually or import a timeline preset. A completed sequence can be saved as a new preset.
A timeline does not create additional room bookings. Create a separate event or sub-event if a section requires its own room or approval process.
Opening the main calendar
The calendar shortcut opens the event's day in the main calendar. Use it to check adjacent rooms, parallel productions, and booking conflicts. The project-period option opens the calendar with the project's calculated date range.
Effects on project and shifts
Events whose type is marked relevant for the project period can move the project's calculated start or end. Shift-relevant types also appear in the project's shift component. After moving or deleting an event, verify related shifts and timelines.
Final check
- Sort the schedule by date.
- Complete missing rooms and event types.
- Check overnight and multi-day events.
- Verify the project period.
- Review conflicts and adjacent rooms in the main calendar.
- Continue with the project's shift planning.