Update August 2026

This update brings major new features for planning: the calendar gets a fundamentally reworked zoom with its own month view, a new date selection and a much more powerful multi-edit mode. In the duty roster, you can now assign people directly to projects — and employees can enter their own project wishes. On top of that come shift confirmation by employees, a whole series of new exports from the shift plan and the new day remarks column.

Calendar

• The zoom in the calendar has been fundamentally reworked: the toolbar now has a zoom dropdown that lets you jump directly between zoom levels with one click instead of stepping through them. The display of appointments has been improved for all zoom levels — the information adapts dynamically to the available size.
• New month view: at the smallest zoom level there is now a dedicated month view, reachable via the zoom dropdown in the toolbar. With the display setting "Expand days" disabled, it shows you exactly one month at a glance.
• At zoom levels below 80%, appointments still show their information directly in the tile, but in a reduced form — so you see the most important information immediately, while all details appear on hover as usual.
• Appointments now show their title following a clear logic: appointment title and project title when both exist. If there is no appointment title, the project title is shown — if neither exists, the name of the appointment type.
• The multi-edit mode (toggle with the pencil in the toolbar) can now do considerably more — also in the planning calendar: you can select an appointment and then click the cells it should be duplicated into. You can select several day-room cells and create an appointment in all of them at once — this creates independent individual appointments, not a collective one. And when exactly one cell and at least one appointment are selected, the selected appointments can be moved into that cell together.
• New display settings: the width of the room columns is now adjustable, in the compact view you can show artist names instead of appointment titles, and you can now also display who created an appointment.
• New setting "Share period across all views": when active, the same date stays selected when switching between calendar, inventory and shift plan. When inactive, each view remembers its own date per user, as before.
• New date selection in the toolbars of calendar and shift plan: when you open the date picker by clicking the calendar icon, you can choose the mode at the top — day, week, month or free selection. In month mode, browsing forward always selects the complete next month (taking the different number of days per month into account); in week mode, the next calendar week accordingly. In addition, when entering dates manually, the calendar no longer reloads right after the start date, but only once the end date has been set as well.
• New day remarks column: in the calendar settings in the admin menu, the day remarks column can be activated per Artwork instance for all users. When active, the calendar and the planning calendar get a dedicated column for notes covering the whole day per room — these notes are also shown in the shift plan. Two new user permissions control who may see and who may edit the column.
• Active filters in the calendar are now preselected when you open the export window — and can still be adjusted independently there.
• The filter window now has a search field per filter category to quickly narrow down the displayed entries.
• The date column has been visually reworked and public holidays are now easier to recognise in the calendar.
• New optional "Admission" field for appointments: enable it in the appointment settings under the "Default values" tab. You can then enter an admission time for appointments, and via a new display option in the calendar, the admission is shown in the appointment tiles above the existing time information.

New: project assignments and project wishes in the duty roster

With this update, you can assign people in the duty roster directly to a project — for individual days or for the entire project period at once. In addition, employees can now enter wishes themselves for which projects they would like to work on. Both are visible at a glance in the duty roster and help you start personnel planning earlier than concrete shifts often allow.

Binding project assignment (for planners): In the duty roster, click a person's day cell in the lower area of the shift plan — there you will find the new section "Projects". Via "Assign project" you can assign the person to a project bindingly, either for individual days or for the entire project period. A full-period assignment "moves along": if the project shifts in time, the assignment adapts automatically.

The assignment is visible as a coloured stripe in the person's day cell — so you can see immediately who is planned for which project on which day, even if no concrete shift exists yet. You can also assign several people and days to a project in one step via multi-editing; the selection shows you whether a project covers all chosen days.

As soon as you place an assigned person into a shift of the same project, the assignment on that day is automatically replaced by the shift — if you remove the shift again, the assignment comes back. When staffing shifts, assigned people are suggested at the very top with priority and marked accordingly.

Binding assignments also appear in the person's personal deployment plan, in the shifts tab of the project (via the new display setting "Show project assignments" there is an overview of assigned people and wishes, including avatars in the day bars) as well as in the duty roster PDF.

Project wishes (for all employees): Your own deployment plan now has the button "Enter wish". With it, you can enter yourself as a wish for a project — likewise for individual days or the entire project period. Planners see the wish in the duty roster as a striped stripe in your day cell and when staffing shifts of the project.

A wish is non-binding — it is your way of saying: "I would like to work on this." Planners can turn a wish into a binding assignment with one click. On days with a registered absence, no wish is possible; you will get a corresponding notice.

Shift plan and deployment plan

• New: shift confirmation by employees. To use it, enable the toggle "Shift confirmation by employees" in the shift settings. Scheduled people can then accept locked shifts in their own deployment plan with a check mark or decline them with an X — in the shift plan you see the response directly at the shift time in the cell. Confirming is also possible on someone's behalf by planners; in that case the person's availability status for the day is set automatically to match.
• If a person is reported sick (or set to any status other than "Available"), this no longer automatically removes locked shifts. Instead, Artwork makes you clearly aware of it: with a warning triangle at the top of the shift plan as well as a highlight at the bottom of the shift plan and in the shifts tab of the project, so you can consciously restaff the shift.
• In the shifts tab of a project, you can now also show appointments and shifts from other projects via the display settings — handy for spotting conflicts with other productions directly while planning.
• In the shift plan review, freelance employees can now be shown and hidden (filtered) as well as sorted.
• Lock requests can now be made for several trades at once. The performance when requesting has also been improved considerably.
• People can no longer set the status "off duty" for themselves. Own entries are limited to wishes and absences — the availability status is still set by the planners.

New exports from the shift plan

You reach all of the following exports via the export button in the toolbar of the shift plan:

• Working time Excel export: a working time overview for an entire trade — target and actual hours per month, each with its own totals for permanent and freelance employees. Either with one row per month and person or aggregated for the whole department per month. Intended for controlling working times and supporting broader decisions, for example on staffing levels.
• PDF shift plan export in two variants: per room (all shifts taking place in that room on the selected days) or per person (for each person the shifts of the respective calendar week — several calendar weeks in one export are also possible).
• Excel export for the trade distribution of people who are members of a "universal trade" (e.g. trainee) — so you can see how these people were distributed across the trades.
• Dedicated export for shifts without a project — configurable by calendar week and trade.
• For the shift Excel export, you can now choose the number format: readable as before ("8 h 30 min") or as an Excel number format ("8.5") — the latter with an additional totals column for the working times. The readability of the Excel files has also been improved: days are now clearly separated from each other by thicker border lines.
• The Excel export of hours by internal/external (as you know it from the shifts tab of a project) is now also available for a room and a freely selectable period.

Subscriptions

• Day duties are now also included in the duty roster subscriptions and are shown on the corresponding day in the calendar subscription.

Dashboard

• Day duties are now also shown on the dashboard.
• On the dashboard, you can now also see which colleagues are scheduled with you in your shifts. Clicking the production takes you directly to the shifts tab on the respective day — provided you are a member of the project team.

Projects and budget

• There is now only one budget flag, and it is called "Relevant for budget". Everywhere budget data is pulled from projects, only the column marked this way is used. For newly created columns, the flag is set automatically in a sensible way, but it can be changed manually at any time — info texts now explain the behaviour right where it applies. Also fixed: the flag could previously be assigned more than once.
• Material allocations can now be printed directly from the material allocation component in the project — with project name, allocation period, name and description of the allocation as well as all articles as a list with quantity and name, including the special articles.

Miscellaneous

• Room names and date stay visible while scrolling: in the calendar and shift plan, the room names and the date now move along with the visible area. Even with heavily filled cells and "Expand days" activated, you no longer lose your bearings.
• The positions of users are now a dropdown field: the available positions are predefined by the admins and can then be selected in the profiles.