Exports & Calendar Subscription
Take the calendar outside — as PDF, Excel or an ICS subscription
Export dialog
The Export button in the function bar opens the export dialog with four variants. The time range and the calendar's active filters are already preselected in the dialog and can still be adjusted there independently:
| Export | Contents |
|---|---|
| PDF calendar | The grid as a PDF — the classic occupancy plan for posting up. |
| PDF month overview | A compact month display. |
| Excel event list | All events of the time range as a table (optionally with artists) — ideal for further processing. |
| Excel calendar | The calendar grid as a table. |
Calendar subscription
The Subscribe to calendar button sets up a personal ICS feed that phone and desktop calendars can subscribe to — so the schedule lands in your private calendar automatically:
- Can be restricted to a time range, event types, areas and rooms.
- Optional calendar notifications remind you of events with a lead time (minutes, hours or days).
- Alternatively, an ICS file can be downloaded (a one-off snapshot instead of a subscription).
There is a separate subscription for your personal duty roster — see Exports & calendar feed in shift planning.
Check period, project mode, and active filters before exporting because they define the content. PDF variants provide presentation options such as title, paper format, orientation, and quality. The Excel event list is best for sorting and further processing; the calendar export preserves the day-to-room relationship.
A subscription refreshes in the calendar application, while a downloaded ICS file is only a snapshot. Later changes in Artwork therefore update automatically only through the subscribed feed. Its period and filters can be adjusted later in personal subscription settings.
Keep your subscription URL private
Treat the personal feed address as an access key. Calendar applications use it to retrieve the events published for that subscription.