Personal roster & working time
Review your duties, maintain individual working times, and request corrections
The personal roster is each employee's view of planned and recorded working time. It includes more than shifts: individual working times, availability, leave, day services, compensation days, and working-time change requests all form part of the personal plan.
My roster
Open Shift plan → My Operational plan to see your own duties for the selected period. Committed shifts are the binding planning state; uncommitted entries may still change.
For each duty, check its date, start/end and break, room, project and related event, craft and function, planning notes, and commitment status. With the required permission, you can also subscribe to your roster as a calendar—see Exports & calendar subscription.
Two actions are available directly in your own roster:
- Enter wish — enter yourself, non-bindingly, as a wish for a project, for individual days or the entire project period. Planners see the wish in the duty roster and when staffing shifts and can turn it into a binding project assignment with one click. No wish is possible on days with a registered absence.
- Confirm shifts — when shift confirmation by employees is enabled, you can accept committed shifts with a check mark or decline them with an X; the response is shown to the planners in the duty roster (see Committing & Approval).
A person's day in the roster
Planners can open a person's day from the staff overview. The detail dialog combines shifts, individual working times, availability or absence, day services, rule violations, compensation days, a day comment, and change requests. A day without a shift is therefore not necessarily available: it may already contain leave, individual work, or compensation time.
Individual working times
An individual working time records work that is not planned as a shift, such as office work, preparation, a meeting, or a recurring internal task. It can be all day or have start, end, and break times.
Artwork applies configured break rules when saving. Still verify every value: individual times contribute to working-time accounts and checks for rest and maximum working time.
Recurring individual times
A recurring series can include a title, series start/end dates, all-day or timed entries, break, recurrence interval, and one or more people. Editing a series updates its entries.
Delete series deliberately
Deleting a series also removes its associated individual working times. Check the period and people involved first.
Availability, absence, and day services
Availability tells planners when a person can generally be assigned; it is not a shift itself. Absences such as leave show periods where assignments should not be made. If availability is changed after shifts or individual times already exist, Artwork warns about the conflict and may offer to remove the affected entries.
People can enter wishes and absences for themselves — but cannot set the status off duty for themselves; availability statuses are maintained by the planners.
A day service is an all-day marker such as standby, office duty, or organisational responsibility. It has no start/end time and is not a timed shift.
Requesting a working-time correction
Use a working-time change request when the displayed time differs from the work performed. The request compares the existing date, times, room, company/craft, and responsible people with the requested start and end. Add a short reason.
Central review preserves what was planned, what was requested, and how the request was resolved.
Understanding staff information
With the appropriate permission, planners can open a staff information panel:
| Area | Contents |
|---|---|
| Season | Planning figures for the selected period |
| Compensation | Available compensation-related information |
| Leave | Entitlement, granted and remaining days, and individual periods |
| Working times | Recorded times and their composition |
| Overtime | Current balance and processed or paid-out time |
Values depend on contract, permission, and period. If target or remaining figures look unexpected, first check the user's contract validity dates.
Paying out overtime
If the user's contract has an active payout rule and you have the required permission, record paid overtime in hours and minutes with a comment. The entry appears in the overtime history and reduces the open balance. Correct incorrect working times before paying out the remaining balance.
Practical review routine
- Check new or changed shifts, including breaks.
- Note whether they are committed.
- Compare leave, availability, and individual times.
- Report discrepancies through a change request.
- Recheck the working-time and overtime balance after correction.